I have been a Copyeditor and Proofreader for the last 15 plus years. Working with different companies has given me rich experience and growth.

Yet when it comes to Copyediting and Proofreading, there are many overlapping concepts, and every copyeditor and proofreader sound similar yet at the same time, areas vary differently in the application.

Copy editing, written as copyediting is the process of revising manuscripts, articles, books, or any form of written material and make it error-free from all possible mistakes and unnecessary texts found in the text.

It is a very technical process through which readability and consistency, as well as providing a professional look to the content are assured.

Once the copyeditor finishes the task of copyediting, the draft or the copy goes to the proofreader, who checks all other relevant checks comes under proofreading and completes the layout, formatting, citations references, and makes the book ready for getting published.

All these sound simple but are not so simple when the whole process is executed. So, to give a proper insight I have written a book to give a proper insight about Copyediting and Proofreading.

The book contains 12 chapters and a Style sheet format designed by me.

Copyediting & Proofreading: A Ultimate Guide

In the initial chapters, I have introduced copyediting and proofreading, as two crosschecks of getting written content through and get flawless content.

Copyediting and What It Entails

Content editing is about the organization of all texts, consisting of sentence structure to

paraphrasing to improve textual quality either by adding or by editing.  It is about restructuring the whole document and provide consistency, readability, and pointing out the discrepancies in factual and actual data.

The copy editor corrects biased language if any exists in the content without infringing the intent of the author’s writing.

Copyediting looks into, revising a written draft, correcting sentence structure, grammar semantics, style, sense-making of sentences, providing clarity, smooth transitions of ideas and paragraphs, set the tone as per the subject, and keep the consistency.

Proofreading and What it Entails

Proofreading is basically removing unpleasant errors and trimming and provide styling to the content which had been copyedited.

Proofreading entails:

Punctuation, Spellings, Page numbers, Initialisms, header, footers, additional elements, such as charts, tables, and graphs, capitalization, indexing, hyphenation, italicization, and boldfaced type fonts, Quotations, abbreviations, and acronyms

Additional elements, such as charts, tables, and graphs, numbers, and numerical.

Types of style sheets

All Copyeditors and Proofreaders use three types of stylesheets to format the document.

A style sheet is a format containing proper guidelines and a checklist to maintain an overall balance and beauty to the whole content.

 Three types of Stylesheets, Cascade Stylesheet (CSS), M Language Association, and American Psychological Association (APA) are widely used by copyeditors and proofreaders.

Type coding and What it entails.

In copyediting, the document is checked to find out whether the manuscript has a regular text flow or not. Type coding is the process for identifying such sections of the documents which are not in spontaneous flow of content. Type codes are done both manually by pencil and on the left side of the hardcopy and on the computer it is done at the beginning or end of the content.

The portions in which type code is used are: Headings and subheadings, Lists, Titles and subtitles, extracts, displayed equations, table numbers, footnotes, figures, numbers, captions, source, etc.

Copyediting Versus Proofreading:

A copyeditor usually has to rewrite, reorganize, put new words and even restructure the whole content without changing the theme/plot of the writing. It’s like shadow work, perfecting the original piece of writing. At this stage, formatting, slipups, and other marginal issues are not focused on.

Whereas in proofreading the revised draft is re-revised and gets through the micro-scoping lens of word by word, checking, fonts, gaps, style matching, paragraphing, index, references and every comma, full stop and all possible error which exits in writing.


This is the gist of many chapters included in the book. The book also talks about the skills required by copyeditors and proofreaders. Further, it talks about the various career opportunities in copyediting and proofreading.

In this book, I had shared my many bits of knowledge that I gathered during my entire journey and hope it is going to create personal branding in near future.

Those who are interested in Copyediting and Proofreading read the book and please give me the feedback. Looking forward to your responses.